9. Notes
Notes is an application which allows you to create the computer equivalent of sticky notes. Notes can be created, modified, deleted, and printed. You can also search on your notes to locate information. Support for importing and exporting notes is also available.
Unlike real sticky notes, your computer notes can be shared with others in different physical locations. Notes can be organized into different notepads, and assigned categories.
Contents
List Notes
Clicking List Notes will list all the notes in the current notepad.
New Note
To create a note, click the New Note icon. Type in the desired note on the notepad, select the Category and click Save.
A note can be saved as a PDF, edited or deleted. To perform one of these options, click on the desired note to be modified. Select the desired action on the right of the title bar.
Search
Search allows you to search for text in your notes. You can search the description field (Title) only, or the full text (Body) of the notes.
Import/Export
Import/Export allows you to import or export notes. Currently CSV formatted and vNote files are supported.
Print allows you to print a note. The Print icon is only in the menu bar when a note is being viewed.
Sorting Entries
When viewing a list of entries, you can sort the entries by any column by clicking on the appropriate column heading title. To switch a column between ascending and descending sorting order, click on the arrow icon in the column heading.
Editing Notes
Click on the edit icon (the piece of paper with a pencil on it) or the note name to modify the note.
Notepad Overlay
If you have chosen to display the notepad options panel (Options for Notes->Display Options->Show notepad options panel [checkbox]) then you will see a floating window on the right side of the EduMail Advanced Notes screen.
Click the checkbox next to notepads you wish to display in your Notes view and click Save.
Managing Notepads
If you have chosen to display the tasks options panel (Options for Notes->Display Options->Show notepad options panel [checkbox]) then you will see a floating window on the right side of the EduMail Advanced Notes screen. By clicking on the Manage Notepads link you can modify your notepads.
Renaming Notepads
Within the Manage Notepads screen, click on the edit icon (it looks like a piece of paper with a pencil on it) for the notepad you wish to rename. A window will appear which allows you to edit the current name and description. Click Save when finished.
Deleting Notepads
Within the Manage Notepads screen, click on the delete icon (it looks like a trashcan) for the notepad you wish to delete. You will be prompted to confirm you with to Delete (or Unsubscribe) the notepad.
Sharing Notepads
Within the Manage Notepads screen, click on the Change Permissions icon (it looks like a set of keys) for the notepad you wish to share with others.
You can share your notepads in many ways, with varying levels of interaction. Please pay close attention to these instructions. Failure to follow the instructions properly could grant others access to and even control of your private notes.
Notepad Permissions
The only setting you should change in Notepads Permissions is the Individual Users section. You must not check any boxes on any other row and you must not modify the Notepad Owner.
To share your notepads with another person, enter their EduTech user name in the text box under Individual Users. You may select from five types of permission to grant them.
Show: This only allows the individual the ability to see that notes exist, but they may not see any details
Read: An individual with Read permission can see all details for notes in your notepad, but they cannot modify any of them.
Edit: Granting a person Edit permission allows them to modify notes in your notepad, but they cannot create new notes or delete existing ones.
Delete: An individual with Delete permission can remove notes from your notepad but cannot create new ones.
Delegate: Giving a person Delegate permission allows them to create notes in your notepad.
Updating permissions for an individual user
If you wish to modify permissions you have granted to someone, enter their EduTech username in the empty text box beneath Individual Users. Check the boxes for the permissions you wish to grant (leave all boxes empty if you wish to remove all permissions for that person). When you save your changes by clicking on the Save button at the bottom of the window, the new permissions will replace the old ones.
Last updated on March 17, 2009