May 5, 2008
Enrolling New Students for Next Year in PowerScheduler
1. Create the 08-09 school year, duplicating the start and end dates from the scheduler side.
*Create the school year on the live side by clicking on school, years and terms, and new. Be sure to use the same start and end dates that you used in PowerScheduler.
2. Switch to the 08-09 school year in Term View
3. Enroll the student who is coming from a different District, setting the students next year grade to the same grade as their entry grade.
*So to enroll the new student go to the live side and click on special functions and enroll new student. Enter in the grade level that they will be in next year and use the first day of the 2008-2009 school year as the start date. Once you have enrolled them, click on the scheduling setup screen for that student and fill in the next year grade (which will be the same grade level you used when you enrolled them), the priority, check to schedule this student, year of graduation and next school indicator. Keep in mind since the student’s start date is in the future they have a pre-registered status in PowerSchool. If you need to pull up their screens at anytime on the live side you must type in /lastname in the search students box on the start page.
Posted by Melissa Bitz at 12:54 PM
May 7, 2007
Wanting Class Lists for Next Year?
We have had a few calls lately where customers who are using PowerScheduler want class lists for next year. There is not a built in report that will work for this before the schedule is committed and you cannot commit your schedule until the current school year is done so here is an idea for you.
Click on system and DDE.
Choose the schedule CC table.
Search for the term id >=1700. (This will give you the courses occuring in the 2007 school year!)
Click search all records in this table.
Click on export records and export the following:
[students]lastfirst
[courses]course_name
[teachers]lastfirst
Expression
Save this to your desktop and open it with Excel.
Click on any cell in the worksheet that contains data.
Choose data from the main menu and Pivot Table and Pivot Chart report.
Choose where the data is that you want to analyze.
Choose the pivot table radio button.
Click next. The range of data should be highlighted. Click next again.
Click on layout.
Drag the course, expression, teachers and students fields onto the row area
Drag the students field on the data area and click ok and finish.
This will produce a report in excel of the course, the period, the teacher and a list of students.
Posted by Melissa Bitz at 12:28 PM
March 30, 2007
Enrolling Students for Next Year
Well it is that time of year where many of you are starting to enroll new students for the next school year. I would highly suggest that you set up next year’s school year before doing this. To do this click on school under setup and click on years and terms. Click new to create the 2007-2008 school year. IT IS VERY IMPORTANT TO START YOUR SCHOOL YEAR AT LEAST A WEEK EARLY AND END IT A WEEK LATE TO ALLOW SOME EXTRA DAYS IF YOU NEED THEM. DO NOT SET UP YOUR CALENDAR BEFORE THE EOY PROCESS. YOU WILL DO THAT AFTER YOU HAVE COMPLETED EOY AND THEN YOU WILL MARK WHICH DAYS ARE IN SESSION! The reason we are having you do this? Well I have had a few schools enroll next years kindergarteners without having the years and terms set up and PowerSchool enrolls them with an enroll status of -2 which is transferred out because the starting date doesn’t exist anywhere. If you have your next school year set up it will enroll them with an enroll status of -1 which is pre-registered. Then if you need to add information in for the students that are enrolled for next year you will need to put a / in the search students box. You can type in a /lastname or type in /enroll_status=-1. Remember you have to put the / because those students are not yet active and without the / PowerSchool only searches active students!
Posted by Melissa Bitz at 3:54 PM
August 30, 2006
Changing Teacher Schedules
It is that time of year again where teacher schedules are being moved around or there are extra sections that need to be deleted for teachers. It is very easy to move sections around. To move a section to another teacher first be sure that “other” teacher is listed as a teacher in your site. Then click on teacher schedules and choose the teacher that has the section that you would like to move to another teacher. Click on the section number and choose the new teacher and submit.
There may be times when you have extra sections that you want to delete. The same process can be used. Click on teacher schedules and choose the teacher with the extra section. Click on the section number and click delete. It will ask you for a password. By default the password is p/s/. You can find out what your password is for sure by changing to the district, clicking on district under setup, and clicking on the miscellaneous link.
One thing you will want to remember with any teachers that have left your district……you need to move there sections to the new teacher before making their status no longer here. So if a teacher is leaving, click on each of their sections and change them to be assigned to the new teacher. Then go to the home page and click on staff and browse for the staff who has left. On the security settings link there is a status drop down…mark them as no longer here. If you have already marked them as no longer here before moving their sections go to the home page and click on staff. In the browse staff box type in /lastname. Choose the staff member and click on current schedule. Then from there click on the section number and assign to the new teacher. When you get new teachers, it is VERY important that you go into your site and create a new staff member. DO NOT just go to the old staff member’s information and change the name to the new staff member!!!
Posted by Melissa Bitz at 2:27 PM