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Attendance….Is it right? Use the ADA/ADM report to flag calendar issues
Hey everyone. I am so sorry for the delay in getting my attendance session from PSUG posted to my blog. Right after PSUG I drove with my family to Minneapolis and we flew out to San Diego where we spent a week enjoying the sun and 75 degree weather.
The first thing I like to do to ensure that my attendance is working correctly is to run the ADA/ADM by student report. This will give you a break down by student and show their membership and attendance. This report many times will flag calendar issues and FTE issues amongst other settings that could be incorrect. It is very easy to make a mistake in the calendar and this is a great way to find out if your calendar is set up correctly. Remember that in your calendar you must have a day type chosen, the bell schedule chosen, the in-session check box marked, the membership filled in and the in session type chosen if the day is counted as a contact day. If you forget one of these settings it may count all of your students absent for that day. For example in my session I presented; my students all had 46 membership days for Q2 but their attendance was only 45 so it was counting everyone gone for a day. I knew this must be something in my calendar. I ran the ADA/ADM by date report and saw that one of the dates in my Q2 had an ADA of 0. I went back to the calendar and looked at that day and sure enough I forgot to fill in the bell schedule. Once I filled that in the attendance was correct. I would run this report before the end of every term just to be sure that every student’s attendance is working properly.
Posted by Melissa Bitz on December 15, 2006 01:03 PM | Permalink